Budget Transfers

Creating a Budget Transfer

Click here to view ProjectCentre's Budgets Transfer Training Video

  1. Retrieve the Budget.
    1. Click Budget from the Module Menu.
    2. Click the Budget sub-menu
    3. The Budget Register displays in the list frame. 
    4. Select the correct budget to display in the detail frame.

  2. Click the ID of the item to adjust to open the Budget History for the line.
  3. On the Budget History page, click the Budget Transfer on the top toolbar.

  4. A Budget Transfer will open in a separate window.

  5. Action the transfer to the person actioned on the budget.
  6. Enter  a Title describing the transfer.
  7. Select the correct budget from the dropdown list.
  8. Select the line item you would like to transfer funds from, from the drop-down box.
  9. Select the line item you would like to transfer funds to, from the drop-down box.
  10. Enter the amount you would like to transfer in the Transfer Amount.
  11. If applicable, Browse and Attach any needed documents
  12. Change the Status from Draft to the correct status e.g. to Approval.
  13. Click Submit

Budget Transfers on the Budget

A budget transfer pending approval displays in the Proposed Adjustments Column of the Budget of both line items and is not reflected in the Approved Budget.

Once a budget transfer is approved (CLOSED status), the amount is reflected in the Approved Adjustments and the Approved Budget.

All budget transfers are listed in the Budget History for that line item.