Budget Variations

Creating a Budget Variations

Click here to view ProjectCentre's Budgets Variation Training Video

  1. Retrieve the Budget.
    1. Click Budget from the Module Menu.
    2. Click the Budget sub-menu
    3. The Budget Register displays in the list frame. 
    4. Select the correct budget to display in the detail frame.

  2. Click the ID of the item to adjust to open the Budget History for the line.
  3. On the Budget History page, click the Budget Variation on the top toolbar.

  4. A Budget Variation will open in a separate window.

  5. Action the Variation to the person the Budget is actioned to.
  6. Enter a Title describing the variance.
  7. Change the Status from Draft to the correct status e.g. Pending Approval or Approval.
  8. Enter the item's new Description, Quantity and Rate. You may insert additional lines and indent sub-items as needed.
  9. Optionally, Click Upload Manager or click ti attach any supporting documentation, such as quotes received. 
  10. Click Submit

Budget Variation on the Budget

A budget variation pending approval displays in the Proposed Adjustments Column of the Budget and is not reflected in the Approved Budget.

Once a budget variation is approved (CLOSED status), the amount is reflected in the Approved Adjustments and the Approved Budget.

All budget variations are listed in the Budget History for that line item.